Job posting: Town Clerk-Treasurer for the Town of Dalhousie

September 2 2016

Title: Town Clerk-Treasurer for the Town of Dalhousie
Department: Administration
Immediate Supervisor: Council

Job Summary
The Town of Dalhousie is seeking to hire a dynamic and energetic individual to fill the position of Town Clerk-Treasurer. The incumbent will be responsible to provide administrative leadership and oversee the effective and efficient delivery of municipal services; direct the overall planning, direction, administration and control of all municipal departments and operations in accordance with the objectives, policies and plans approved by Council and in compliance with various legislation; and, perform the statutory duties of municipal clerk. The Clerk-Treasurer will be responsible to manage the Administration Department and oversees all other municipal departments.

Duties and Responsibilities
The Town Clerk-Treasurer duties and responsibilities include but are not limited to:

• Direct the development, implementation and administration of strategic objectives, planning priorities, policies and programs in accordance with applicable by-laws, legislation, regulations, and Council direction.
• Attend regular and special Council meetings and record council actions (minutes); prepare agendas and monthly reports for meetings; organize and maintain records of minutes, ordinances, and resolutions.
• Prepare correspondence, reports, memos, letters, minutes, meeting notices, resolutions, and ordinances on behalf of the Town Council and Town.
• Report, as required, to Council on the effectiveness of policies and programs and recommend measures to enhance these to better achieve the objectives of Council.
• Coordinate the information flow between the Council and Town Staff and assists Town departments and council members as needed.
Human Resources
• Oversee and direct senior management and administration staff and provide effective leadership to ensure efficiency and productivity.
• Ensure the development, implementation and management of effective human resource management systems, policies, and procedures.
Accounting and Finance
• Manage the investments of the Town funds and provide current status, activity and performance reports to the council.
• Develop annual Town budget, present budget to the Town Council for review and adoption
• Monitor expenditures and receipts; complies with Taxation Laws and all reporting requirements.
• Monitor Cash flow to ensure sufficient funds are available.
• Generate financial statements and cash balance fund reports for the Town council.
• Work with auditors at year-end audit. Generate reports and present all financial data as required for the audit.

Skills and Abilities

• Demonstrate strong leadership and organizational skills with the ability to manage change and direct multiple employees (union and non-union).
• Excellent networking and interpersonal skills to interact with Council, Committees, senior government officials, management staff, and members of the public.
• Excellent problem solving, decision making, and negotiation skills in a complex environment.
• Excellent verbal, written and formal presentation skills, in both French and English.
• Ability to organize and prioritize work in order to meet deadlines.
• Working knowledge of municipal finance and treasury duties as well as the ability to communicate that knowledge to Council, citizens and governmental agencies.
• Excellent computer skills with the capacity to promptly learn new computer software programs relevant to the proper management of the municipality.
• Ability to work in an office environment with frequent interruptions from Council members, the public and staff.
• Travel outside of the community is required for the advancement of municipal business and/or workshops, conferences, etc.


• Post-secondary degree or diploma in business administration, accounting or a related municipal field.
• A minimum of five to seven years of management experience
• Comprehensive knowledge of management practices and principles, municipal operations and legislation.

The compensation package for this position will be within a competitive range and commensurate with the successful candidate’s qualifications and experience.

To confidentially explore this opportunity you are invited to submit your resume and cover letter and three references, by email, in Microsoft Word or PDF format to: Micheline Roy, by email at:, no later than September 23, 2016, at midnight.

We thank all those who submit an application; only those selected for further consideration will be contacted.

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